Nov 24 2023
5 min read
When you want to stay on top of things, there is no better tool than an electronic calendar.
Offering a wide array of benefits, it’s easy to use and improves efficiency in business and your personal life.
Surprisingly, it is also a great way to increase brand recall. By displaying visual brand elements on your calendar, you can create top-of-mind awareness and, in turn, foster loyalty.
But the applications do not end here. These can coordinate with others, schedule appointments, book rooms, and more. Want to learn more about using a digital calendar to improve productivity? We have covered its primary use cases and advantages in this article. Read on.
A digital wall calendar is an electronic tool that gives you a visual representation of dates, events, appointments, and more. With it, you can easily organize and manage schedules and track pending tasks.
E-calendars are commonly seen in software applications or electronic devices, offering features like creating and editing events, setting reminders, and viewing these in different time frames (day, week, month, etc.). Think of your calendar as a time management partner. It helps you stay organized, plan for the future, and make the most of each day.
By incorporating a digital calendar in your life or business, you can reduce conflict and ensure a smooth-running schedule daily. Here are 4 guaranteed benefits associated with this tool:
Managing time is a breeze with a digital display calendar. Not only does it allow you to assign specific time slots to your appointments, but you can keep track of your tasks and deadlines too. This visual roadmap of your daily, weekly, and monthly schedules helps plan your activities down to a T. In turn, you can meet commitments promptly and reduce last-minute rushes.
A little organization goes a long way. With the right planner, you can plan your day, categorize commitments, and stay on top of priorities in a structured and intuitive manner. Whether planning a vacation, managing work projects, or setting personal goals, this tool facilitates a well organized approach to life’s various facets.
Read more: Why is a digital content calendar important
Many digital calendar displays come with a built-in reminder and notification system. This comes in handy when you tend to forget tasks, impending deadlines or appointments. Simply input whatever essential action items and when you want to be reminded of them.
This feature ensures that important events are never overlooked. And the risk of missed commitments goes down drastically, adding a layer of reliability to daily life.
In corporate settings, you must account for everyone’s availability before planning meetings or group activities. That is where collaborative scheduling comes into the picture. It enables seamless social planning, which improves overall efficiency and convenience.
Electronic planners and trackers allow users to share calendars with colleagues, friends, or family members, which makes it much easier to coordinate. Many of them also provide space for commenting or messaging. This lets users communicate within the platform, which helps discuss details or address scheduling questions.
Now that you know the benefits, you must be wondering how you can apply them in a real-world scenario. Here are 6 popular use cases to help you:
One pain point many employees face is finding a space for business meetings and brainstorming sessions. They head to the conference room — laptop in hand and team in tow — only to find the room already occupied.
The frustrating part is that most offices don’t have a tool to help track room availability. This leads to scheduling conflicts and a disorganized workplace. By positioning a digital wall calendar outside meeting rooms, you can simplify the scheduling process.
Also read:meeting room digital signage
Most calendars provide real-time updates on room availability and upcoming meetings, allowing employees to check on the fly. When an employee wants to book the room for a meeting, they can schedule it in and block those hours. Not only will this improve the potential for team collaboration, but it also skyrockets productivity.
When you have a jam-packed schedule, tracking your tasks becomes a chore. And when you have a team or family involved, it becomes much more difficult. With a digital wall calendar in place, you can have a visual representation of what needs to be done, by whom and when.
Apart from organizing your personal life, these calendars can also be used in professional settings for project management. Teams can display project milestones, deadlines, and individual assignments for simpler task management. This keeps everyone on the same page while ensuring that projects stay on track.
In schools and universities, digital wall calendars work like notice boards but on steroids. They display class schedules, exam dates, academic events, and other key information. Educators can place them in hallways or classes to help students and staff plan their time effectively while minimizing scheduling errors.
They also prove far superior to traditional board and marker approaches. You can increase the font size, quickly update information, and more in a few easy clicks. Users can also choose a high-contrast theme or template that makes reading and seeing your calendar from long distances much more accessible. This is especially useful for students sitting in the back benches.
In most healthcare facilities, employees manage appointments through paper-based systems or manual scheduling processes. Unfortunately, this can result in inefficiencies due to human error — overbooking or missed appointments.
Digital wall calendars can prevent this by offering a real-time view of the appointments scheduled for the day, allowing both staff and patients to stay in the loop. It also improves the organization’s scope as medical staff can easily add, reschedule, or cancel appointments as needed.
Using these calendars to display waiting times is another popular use case in the health industry. Patients can see their appointment status and approximate waiting times on the display. This transparency helps them manage their time more effectively and reduces the frustration of long waits.
Industries with shift work, such as manufacturing, can use smart planners to display employee schedules. This visual display streamlines shift management, making it easy for employees to check their work schedules.
While organizing an event, you want each attendee to have a top-notch experience. A great way to ensure this is by incorporating digital conference calendars into the venue. Attendees can interact with the calendar display to check event schedules, session descriptions, and speaker bios.
They can quickly find the sessions they are interested in, plan their day, and get more information about speakers and topics. These displays can be updated in real time, which means attendees will have access to the latest event information.
You can also make last-minute schedule changes, add new sessions, or update speaker details in a jiffy, while everyone is kept in the loop. Some calendars provide wayfinding features, which allow participants to navigate large event spaces efficiently to locate specific sessions or amenities like restrooms and food stands.
Whether navigating the labyrinthine schedules of a bustling event or optimizing resource allocation in your business, a digital wall calendar can come in handy. Its real-time updates, interactive interfaces, and user-friendliness make it easy for everyone to use.
If you want to learn more about how to use them, our team at Pickcel has helped hundreds of businesses with implementation. Click here and get a no-obligation consultation right now.